See which AI & SaaS spend deserves a closer look.
Turn a monthly software bill into three decision numbers: annual spend, the amount you want to review, and a scenario for what might be reducible. No benchmark is imposed on you.
Enter your monthly AI + SaaS spend below. The result updates as you type.
1. Size the review
Use rough numbers first. Precision can come later.
USD · annualized automatically
Start with duplicate tools, unused seats and upcoming renewals before adding another subscription.
2. Check the seven places waste usually hides
Do not cut software just because usage looks low. Check whether the tool protects revenue, quality, security or a critical workflow first.
Tools with little or no meaningful use.
Multiple tools solving the same writing, meeting, automation or analytics job.
Plans, credits or seats above actual need.
Extra AI spend with no before/after value measure.
Auto-renewing software nobody is explicitly accountable for.
Operating cost that exceeds time saved, capacity created or revenue protected.
AI assistants and add-ons a team started using without going through the same approval or budget line as other software.
3. Before you ask finance to review this
Common questions before sharing a number upward.
Any AI tool or add-on paid for (personally expensed, on a team card, or bundled into another tool) that never went through the same review as your other software. Include it in the monthly figure above even if no one formally approved it — that is usually where the biggest surprise sits.
No. It does not connect to your accounts, does not store what you enter, and does not claim to detect unused licenses automatically. It only turns a spend figure into a review-size decision, so you know whether the next step is worth taking.
No. Nothing here requires a login, an integration, or approval to try. It is meant to be the step you take before looping anyone else in, so you arrive at that conversation with a number instead of a guess.
That is a legitimate result, not a failure of the tool. The reducible share is your own scenario, not a promise — some stacks genuinely have little to trim once revenue-protecting or workflow-critical tools are set aside.
4. Take only the next step you need
The calculator should reduce uncertainty, not force a purchase.
Best first step when you want to inspect the stack yourself.
$39 · decision kitBuild the ROI caseUse when the decision needs a clearer business-value argument.
$499 · deeper auditReview a material decisionFor larger software decisions where the cost justifies deeper analysis.
Return Gate routes recurring jobs such as AI/Web changes, workflow checks and spend reviews from one entrance.
No signup is required for this calculator. General decision support only; not accounting, tax, legal, procurement, regulatory or cybersecurity advice.