Turn the checklist into explicit renewal decisions.
- Subscription inventory
- Overlap + renewal scoring
- KEEP / REDUCE / CONSOLIDATE / REVIEW / CANCEL
FREE · 2026 · 12-POINT REVIEW
AI & SaaS spend audit checklist before renewal.
A compact pre-renewal board for finance, IT and procurement teams to review ownership, usage, overlap, renewal timing and business value before another software commitment.
REVIEW BOARD
12 questions. No essay.
If a tool cannot clear these checks, it needs an explicit decision before renewal.
01Owner?One person owns value + renewal.
02Workflow?One sentence explains the job.
0330-day removal?Know the operational consequence.
04Overlap?Another paid tool does the same job.
05Seats right-sized?Capacity matches real use.
06AI baseline?Higher price has measurable value.
07Break-even?Rough economics are visible.
08Used enough?Frequency justifies subscription.
09Renewal visible?Date + notice period + owner.
10Fallback?Work continues if tool goes away.
11Data risk?Sensitive data and permissions checked.
12Decision made?No silent auto-renewal.
How to use the bands: count each question that you cannot answer confidently, or that exposes an unresolved problem. Do not count a healthy check. The total is a triage aid only — not a waste score, savings estimate, security assessment or automatic cancellation rule.
OUTPUT
End with one of five moves.
The goal is not “cut software.” The goal is to stop default renewal.
KEEPValue is clear
REDUCESeats / tier too large
CONSOLIDATECapability overlaps
REVIEWNeed more evidence
CANCELNo defensible role
NEXT MOVE
Turn the check into a decision system.
Stay free if the answer is obvious. Pay only when the decision needs more structure.
Independent stack and renewal review.
- Decision map
- ROI scenarios
- 30-day plan
Keep the stack from drifting back.
- Renewal watch
- Overlap flags
- Monthly actions